If board meetings are well-run they can become an integral part of moving your company towards its goals. The process of running a board meeting comes with its own challenges. When your board meets face to meet or via video it’s important to prepare ahead, establish realistic time allotments for each agenda item and follow a framework that encourages discussion and participation.

Start your board meetings with the call to order. This is a great method of ensuring that everyone is present and the meeting has a the quorum (which could vary depending on the size of your board).

Facilitate the conversation to ensure that all directors get equal time on air. This is especially crucial when discussing controversial or complex subjects. A few or a handful of people dominating the conversation stifles the plurality of voices and can cause rushed decisions which lack board buy-in.

Set up a clear process to take decisions, including how to weigh the pros and con of each idea. This will help keep the discussion on track and productive. If you’re unable to find a consensus, consider using the voting method of a majority vote to finish the job.

It’s a good idea, also, to establish specific actions items. This is the particular obligation that arises from the discussions and decisions taken in the meeting. For instance, finding information for a project or deciding the next steps to implement a strategy. When you complete your meeting on time, it is a sign of respect for your directors time and proves that you are able to achieve what the meeting called for.

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